Six rules of effective 1:1s with the team
A quick refresher on how to run effective 1:1 meetings. Keep it handy.
Running effective one-on-one meetings (1:1s) as an engineering manager is crucial for maintaining a strong, productive, and engaged team. These meetings are not just administrative check-ins but are key opportunities to foster a deeper understanding of your team members, their challenges, and their aspirations. Here's a comprehensive guide on how to conduct these meetings effectively.
1. Establishing a Regular Schedule
The first step in running effective 1:1s is to establish a regular schedule. Consistency is key. These meetings should be held weekly or bi-weekly, depending on the team's needs and the manager's availability. It's important to prioritize these meetings and treat them as immovable fixtures in your calendar. This regularity demonstrates to your team that you are committed to their individual growth and are available to support them. During these meetings, it's crucial to ensure a private and uninterrupted environment, allowing for open and candid conversations.
2. Setting the Agenda
While the manager can set the initial agenda, it's beneficial to encourage team members to contribute topics they'd like to discuss. This approach ensures that the meetings are not just top-down but are a collaborative space for discussion. The agenda might include project updates, career development, problem-solving, feedback, and personal well-being. It's important to strike a balance between addressing immediate work-related issues and discussing long-term career aspirations.
3. Fostering Open Communication
Creating an atmosphere of trust and open communication is pivotal. As a manager, it's your responsibility to set the tone for these conversations. Encourage honesty and openness, and be prepared to listen more than you speak. This is the time for team members to voice concerns, share ideas, and provide updates on their projects and personal goals. It’s also a valuable opportunity for you to offer constructive feedback, guidance, and recognition of their achievements.
4. Focus on Development and Growth
1:1s are an excellent opportunity to discuss personal development and career growth. This can include setting and reviewing individual goals, discussing training and development opportunities, and providing guidance on career progression within the company. It's essential to align these discussions with the company's objectives while also addressing the individual's aspirations.
5. Actionable Takeaways and Follow-ups
Each 1:1 should conclude with clear and actionable takeaways. These might be specific tasks, goals to work towards, or areas for improvement. It's important that both the manager and the team member leave the meeting with a clear understanding of the next steps. Documenting these takeaways and revisiting them in subsequent meetings is crucial for tracking progress and ensuring accountability.
6. Adapting to Individual Needs
Finally, recognize that each team member is unique and may require a different approach. Some might need more guidance and support, while others may benefit more from autonomy and independence. Tailoring your approach to suit each individual’s style and needs shows that you value and understand them, which in turn can significantly boost morale and productivity.
Summary
Effective 1:1s are a blend of structure, flexibility, and genuine engagement with your team members. As an engineering manager, these meetings are not just a managerial duty but a vital tool in building a strong, cohesive, and motivated team. By prioritizing these meetings, fostering open communication, focusing on individual growth, and adapting to the needs of each team member, you can significantly enhance the performance and satisfaction of your team.
